In today’s data rich corporate environment, we are all sensitive to online threats and cybersecurity. However, physical office security should never be overlooked or taken for granted. Office security should be regularly tested and audited. Emergency response procedures should be regularly refreshed and updated. Ensure that the contact information for building security, police and property management are easily accessible.
Office security should be part of the corporate culture and employees should be trained to identify potential risks. These risks might be unidentified visitors beyond office hours or unattended bags left out in public areas, or suspicious mail or packages. Your front and other access doors are the obvious vulnerable spots and access should be limited to one monitored entrance. Visitors should be monitored, and identification validated. A strict key control policy should be implemented and employees should be aware of policies dealing with USB keys, computers, and other physical restrictions.
Cameras should also be considered, especially at entrances or in parking areas. Surveillance cameras in the office are also an important element of a security plan, although should be approached with caution and an understanding of the purpose. An employer who suspects that an offence (such as theft) is being committed could reasonably install a camera if its done in good faith. But installing a hidden camera, without any purpose, could backfire on an employer. Installing an openly visible camera in an office in strategic areas can make sense and be used to monitor workplace spaces to ensure such areas (and valuables) are not being misused.
Cameras can also affect corporate culture as some workers may feel that video surveillance creates discomfort for fear of being watched. Others may feel they offer assistance and security. Ensure you consult a professional to provide further advice on using surveillance in the workplace.
By Sean Gladney, Vice-President, The Investigators Group Inc.
For more information regarding surveillance in the workplace, you can contact Sean via email at firstname.lastname@example.org
The Investigators Group Inc. (IGI) was established in 1995 as a full service private investigation and security firm serving individuals across North America. We serve the legal, insurance and corporate communities as well as individuals through our civil and executive services. IGI provides professional surveillance services, fraud investigators, workplace investigations, undercover operations, loss prevention and security services.
Contact us today so we can provide the appropriate investigative solution for all your needs.
A licensed private investigator is trained in investigative techniques and must understand the procedural steps required to be followed in order for video surveillance to be admissible.
Employers can conduct surveillance using tools such as a swipe-card system, which data can be used for time-management and disciplinary purposes, or cameras.
I have seen first-hand how fraud can be harmful to a company’s reputation and brand. Engaging in a fraud investigation is difficult and can erode the trust and morale of employees and raise questions and concerns to your outside relationships, customers, suppliers and even prospective employees. That is why before engaging in any investigation, I will ensure that I explain to the client the investigation process, the potential scope and risks, and care is taken in planning the execution and timing of any investigation.